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Employer Information Sessions

Hosting an information session is an effective way to generate interest in your organization. Please follow this easy, five-step process when scheduling your employer information session. UCS cannot arrange information sessions although we would be pleased to consult with you. Please inform us of your information session time, date, and venue so that we may add it to the UCS Online Calendar. Contact the Employer Services Manager at (434) 924-8901.

Step 1: Select A Date

Please schedule your presentation between Aug. 25 – Dec. 8 (Fall) or/and Jan. 20 – Apr. 28 (Spring)

Step 2: Reserve Your Venue

  • On-Grounds Facilities:

    Please keep in mind that fees are typically associated with the venues listed below. Booking may be difficult due to student-programming demand. Each facility has its own set of guidelines. Please contact the appropriate party for further reservation information.

  • Off-Grounds Facilities:

    The following hotels/restaurants have hosted information sessions for employers in the past. Please note that while these restaurants will host functions, most do not have presentation equipment.

    On “the Corner”* Address Phone Number
    Boylan Heights 1102 14th Street (434) 984-5707
    Marriott Courtyard 1201 W. Main Street (434) 977-1700
    Red Roof Inn 1309 West Main Street (434) 295-4333
    Baja Bean 1327 West Main Street (434) 293-4507
    The Buddhist Biker Bar & Grill 20 Elliewood Avenue (434) 971-9181
    Within walking distance for students,
    or on free bus routes    		 Address Phone Number
    Hampton Inn & Suites at the University 900 West Main Street (434) 923-8600
    Cavalier Inn At the University 105 North Emmet Street (434) 296-8111
    L’etoile 187 West Main St. (434) 979-7957
    Not within walking distance or on bus routes
    (parking available for students)    		 Address Phone Number
    The Boar’s Head Inn Route 250 West (434) 296-2181
    The Doubletree Hotel
    They will provide a free shuttles for U.Va. students to your event.
    Contact Regina Dodd to discuss details.    		 990 Hilton Heights Road off 29N (434) 973-2121

    * “The Corner”refers to the restaurant and shopping area across the street from the U.Va. Grounds on University Avenue/West Main Street. This is a highly trafficked student area where many students eat their meals and socialize.

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Step 3: Reserve Audio-Visual Equipment

  • Visual Aids Electronics (VAE)—Deborah Dabney, (434) 296-1262
  • Rentquick.com, (888) 326-0935
  • Newcomb Hall (Only if you are reserving space in Newcomb Hall)

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Step 4: Reserve Catering

  • You may find other caterers from the Charlottesville Chamber of Commerce. Click “Business Directory”and type in “caterers”under Category/Keyword.
  • Newcomb Hall requires that you use U.Va. in-house catering when using their facility.
  • VMeals - Order online through www.vmeals.com and select from a wide variety of best-in-class local restaurants and caterers.

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Step 5: Notify UCS

Please e-mail your information session time, date, and venue to cavlink@virginia.edu and we will add it to the UCS Online Calendar.

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Step 6: Publicize Your Program

The Student Groups list is by no means comprehensive and has been compiled based on information imparted to UCS by past employers. If you would like your organization’s information session to be added to the UCS Online Calendar, please contact the Employer Services Manager at (434) 924-8901.

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