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U.Va. Policies and Guidelines for Employer Recruiting

Employers who recruit at the University of Virginia must adhere to the Employers Principles for Employment Professionals, and the policies and guidelines laid forth on these pages.

  • Organizations are responsible for the ethical and legal conduct of their representatives throughout the recruiting process, and must assume responsibility for all representations made by authorized representatives.
  • Recruiters should be qualified interviewers and informed representatives of their organization. They should respect the legal obligations of University Career Services, and request only those services and information that legally can be provided.
  • Recruiters should make a full and accurate presentation of all relevant information during the recruiting process, and should advise University Career Services of all recruiting-related activities not conducted through OGI.

Companies who fail to make this effort may be restricted from participating in On-Grounds Interviewing.

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Non-Discriminatory Policy

University Career Services makes its interviewing facilities and job-listing services available to employers who do not unlawfully discriminate in the selection of employees on the basis of national origin, race, religion, sex, sexual orientation, age, disability, or any other basis prohibited by applicable law. Any employer who makes use of the University facilities or services must agree to abide by this policy and, if interviewing students, to talk in good faith with students who have signed up for an interview and who meet the employer's legitimate specifications.

Non-discrimination Policy for U.Va.

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High Pressure Offer Techniques

In recent years employers have used more competitive recruiting techniques to hire U.Va. students - same-day or next-day second round interviews, abbreviated deadlines for accepting offers, and/or exploding salary bonuses and offers. These techniques create high-pressure, stressful situations for the students, occasionally leading to premature, ill-advised employment decisions.

We realize that employers have certain constraints in the amount of flexibility they have to accommodate student needs, but we ask that you refrain from exerting undue pressure. Remember, for many undergraduate students this is the first full-time employment search they have ever conducted. We therefore recommend that you allow the process to evolve naturally for each student, and that you remain flexible so students have a reasonable amount of time to make responsible and informed decisions.

Please take a moment to review U.Va.'s Employment Offer Guidelines Statement below.

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Employment Offer Guidelines

Exploding (i.e., time-limited) offers and bonuses put enormous pressure on students to make decisions before they have had an opportunity to experience the benefits of interviewing and considering various employers and jobs. Frequently, students with exploding offers call other employers in an attempt to arrange early interviews, thus inconveniencing those firms. And unfortunately, putting undue pressure on students to accept offers early (verbal or written) makes it difficult for our professional career services staff to support you should those students later renege.

In all instances outlined below, if a student decides to accept your employment offer for a full-time position or an internship within the specified timeframe (i.e., prior to the stated deadline), that is his/her prerogative. In the unfortunate instance when your firm has adhered to these guidelines and a student decides to renege on an offer, please notify University Career Services immediately.

Full-Time Employment

  • Offers to Summer 2009 Interns Prior to their Graduation Year
    If you make offers at the end of the summer to your interns, we ask that you allow them until Monday, October 12, 2009 to notify you of their decision. This date will allow students to participate in early Fall Semester career fairs and the first weeks of On-Grounds Interviewing, and should provide them with plenty of opportunities to make sound decisions.
  • Offers to Graduating Students During Fall Recruiting
    If you make offers to graduating students who are participating in Fall Recruiting (i.e., career fairs and On-Grounds Interviewing), and you anticipate that their starting dates would be for Summer or Fall 2010, we ask that you allow these students a minimum of three (3) weeks to make their decisions.
  • Offers to Graduating Students During Spring Recruiting
    If you make offers to graduating students participating in recruiting events on or after January 1, 2010 (i.e., career fairs and On-Grounds Interviewing), and you anticipate that their starting dates would be for Summer or Fall 2010, we ask that you allow these students a minimum of three (3) weeks to make their decisions.

Internship Employment

  • Offers to Summer Interns During Fall or Spring Recruiting
    If you make offers for Summer 2010 Internship employment at any time during Fall 2009 or Spring 2010 recruiting, we ask that you allow these students a minimum of three (3) weeks to make their decisions.
  • Offers to Summer 2010 Interns Prior to their Graduation Year
    If you make offers at the end of the summer to your interns, we ask that you allow them until Monday, October 11, 2010 to notify you of their decision. This date will allow students to participate in early Fall Semester career fairs and the first weeks of On-Grounds Interviewing, and should provide them with plenty of opportunities to make sound decisions.

Second Round Interview Guidelines

In an effort to minimize the impact on students’ academic class schedules, if you are planning to conduct second-round interviews in Charlottesville, please provide maximum flexibility in helping students select interview times.

If you plan to schedule second-round interviews off-Grounds, we ask that those interviews be conducted on or after Friday, October 9, 2009, and for Spring 2010, we ask that those interviews be conducted on or after Wednesday, February 5, 2010.

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Alcohol Policy for Recruiting Events

Serving alcohol should not be part of the recruitment process. This includes Information Sessions, Presentations done on- or off-Grounds, and all events that are company sponsored during the recruiting process. Please refer to U.Va.’s Alcohol Policy. You may also refer to the NACE alcohol policy (pdf).

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Eligibility for Participating in OGI

Employers who are hiring candidates for bona fide jobs or internships may interview through the OGI Program. A bona fide job is defined as a professional position, which is salaried (not 100% commission), and does not require the candidate to pay a fee for training, equipment, application procedures or other job-related expenses (this does not apply to federal and state licensing requirements such as real estate, securities, etc.). A draw against future earnings does not constitute a salary.

A bona fide internship opportunity is one where the student works on a project of importance to the organization, receives timely instruction and feedback from the supervisor, and has a mentor-like relationship with someone in the organization who can teach about the organization, in particular, and the industry as a whole.

Employers may only recruit on-Grounds for existing job vacancies or those that will exist by the time a candidate is available for employment with your organization. on-Grounds interviews must be directly scheduled and conducted by the organization's employees, rather than by third party representatives. Employers who recruit at the University of Virginia must adhere to Equal Employment Opportunity (EEO) guidelines, the National Association of Colleges and Employers Principles for Employment Professionals, and the Policies and Guidelines established by U.Va..

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Inclement Weather Policy

Should the University be is closed for inclement weather, we will adjust the schedule above accordingly and communicate the changes to you immediately. In that regard, please be sure you alert us to any changes regarding the contact information of your recruiting personnel.

We do appreciate your understanding and cooperation in this matter.